eBay PayPal/Royal Mail online postage tips

I’m not a heavy eBay seller, but I am a regular one which is why I value the online postage service offered by Royal Mail via PayPal. No more queuing (unless I need an ink stamp for certain services)!

All I need to do is measure and weigh the item (inc. packaging) I’m going to sell on my postal scales and use RM’s Price Finder to work out the price according to destination and service.

The thing I don’t like is that unlike Royal Mail’s own Online Postage service, you can’t choose what portion of the paper (top, middle, bottom, left and right) to print on. Neither can you print on labels. This leaves you with having to possibly use one A4 page for just one stamp.

However, it doesn’t have to be like this. If you’re posting a number of sold items (at least 2 or 3) you could use the same sheet.
When you print your first stamp you’ll notice that it appears on the bottom right of the page towards you. To print your second stamp, simply turn the paper over – as if turning the page of a book, not upside down – and insert the sheet back so that the back of the previous stamp is at the sheet feeder. Now print your second stamp.


You’ll notice that there’s a reasonable gap between the stamp on the front and the stamp at the back, allowing you to cut both without ruining one of them.

But before you cut, do you want to squeeze in 2 more? If so, simply turn the page upside down (not as if turning a page) so that a blank part is facing the sheet feeder. When the third stamp is printed, simply turn the page again (as if turning a page again) and print the fourth.
Do note that though, that in printing 3-4 stamps you do slightly print over the unimportant Royal Mail and PayPal logos of the first 2 stamps. Do this only if you don’t mind being touchy about this.

Two more things. Do you really need a certificate of posting? If you don’t bother with these (I admit I don’t…), let your printer skip printing the 2nd page (the 3rd page if you’ve been asked to fill in a customs form).
If you do use COP sheets and are posting at least 2 things, simply print on the back of the first COP sheet so both sides are used. You’ll want to make sure the reverse of a COP sheet is just behind a sheet for stamp printing (or just behind a customs form, if applicable) in the sheet feeder.

Also, for customs forms (CN22’s here). Those things are annoying in that they’re tiny and use a whole page, and one of the two squares is instructions you’ve long since learnt and throw away.
Instead of printing these forms, use my Royal Mail CN22 form (6 on one A4 page, PDF). Cut them out and fill them in yourself as needed.

Now, all you need is glue/tape!



  1. Your 6 cn22s on one page was a real find. I am not an ebayer, but occasionally need these for sending books to the USA. My eyesight isnt too good with tiny print, and I take ages filling in the silly green ones at the Post Office. I have gratefully saved your pdf, it was a chance find via Google.


  2. Hi – Interesting read on this. However I do recommend getting a copy of the “certificate of posting” as this will aid you in any dispute with your customer and paypal.

    Also, rather than printing out onto printer, dowload a pdf printer driver or similar, so that the output goes to a editable file on your computer. You can then edit your outputs from paypal into one file, arranging them so that you get more to one side of paper. Then print away.


  3. Hi, does anyone know if there is a way to turn off the automatic e-mail confirmation sent to the e-bay buyer, everytime you print off a postage label in PayPal?
    It is very irritating to have the postal cost sent along to the buyer with this confirmation.
    I have contacted PayPal but they told me to contact Royal Mail; when I contacted Royal Mail, they told me to contact PayPal. Usual Story!
    Any help would be greatly appreciated. Thanks.


  4. You are a lifesaver! I hated using the CN22 forms on the royal mail website as they waste so much paper so to find yours all on 1 sheet has made my day! Brilliant stuff – thanks very much.
    (I hate the way that you can’t print off certain types of online postage – like International Signed For Small Packets! Another trip to the Post Office for me today!)


    1. You’re welcome. šŸ™‚ It would be great indeed if we could print off signed for in the future and without needing it ink stamped at a post office.


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